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What to Expect at Your First Individualized Program Plan (IPP) Meeting


Published: Mar. 31, 2021Updated: Jun. 6, 2025

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Once your child is approved for Regional Center eligibility, a service coordinator will be assigned to your child’s case, and a meeting will be scheduled to develop an Individualized Program Plan (IPP).

What is an IPP?

Like an Individualized Education Plan (IEP), the IPP is a document that describes your child’s needs, goals, and objectives, as well as the services and supports your child requires to achieve those goals and objectives.

The IPP is a person-centered document, meaning it is focused on the unique needs and preferences of your child while involving them in the planning process as much as possible. The California Department of Developmental Services says, “[The IPP] is designed to ensure that supports and services are aligned with what is most important to and most important for the person and their goals.”

Here are some areas that the IPP can address:

  • Choice/advocacy
  • Community participation
  • Education/learning
  • Employment
  • Healthcare/wellness
  • Home life/housing
  • Income/finances
  • Personal/emotional growth
  • Relationships
  • Safety considerations
  • Supports at home
  • Transportation/getting around

Who attends the IPP meeting?

The IPP meeting is much less formal than an IEP meeting. While an IEP meeting will usually include parents, teachers, service providers, and a district administrator, typically an IPP meeting will just be attended by the parent(s) and the service coordinator. It is not necessary to bring anybody else with you to the IPP meeting.

However, if you prefer not to attend alone, you can always bring an advocate, a service provider, or a family member or friend who knows your child well. If you need an interpreter, be sure to ask the Regional Center to provide one.

The meeting can be held at the Regional Center, or the service coordinator can come to your home or another place that is convenient for you.

How is an IPP developed?

At the meeting, you and the service coordinator will discuss your child’s needs and goals, specific concerns you may have about your child’s development, and what services you receive from other resources, such as school and insurance.

You will also discuss Regional Center–funded services that may be appropriate for your child. For a young school-aged child, available services might include social skills and behavioral interventions (including ABA in some cases), copayment assistance, respite care, day care services for working parents, support groups and conferences, and diapering and medical supplies, among others.

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Services provided by the Regional Center through the IPP are based on the goals and objectives you list for your child, so if you plan to request particular services, be sure that they are supported by your child’s goals. If you want to ask for behavioral and social skills supports, for example, your child’s IPP goals should address problematic behaviors and difficulties with socialization. Learn more about IPP goals here.

When does the IPP go into effect?

The IPP goes into effect once you sign it. Note that you can sign partial agreement to the IPP so that the services and supports you agree on can start while you continue to work with the Regional Center on anything you disagree with.

DDS’s Guide to California’s Regional Centers says, “You and your planning team will choose and agree on services and start dates. This will include referrals for initial services or an estimated start date if a service provider still needs to be found” (page 29).

How often are IPP meetings held?

You are required to meet with your service coordinator at least once every three years to review the IPP, but many families hold an IPP meeting once per year (this is required if your child is on the Medi-Cal HCBS waiver). You can also request an IPP meeting any time your child’s goals or needs change. Once you request a meeting through your service coordinator, the Regional Center must hold your IPP meeting within 30 calendar days. If you need to split an IPP meeting into multiple sessions to work on any items you disagree with, that meeting must be held within 15 days. See our full article Regional Center Timelines for more information.

What does payer of last resort mean?

You will hear the Regional Center call itself the “payer of last resort.” This means they only fund services if there is no other entity (called a “generic resource”) responsible for funding them. The Regional Center will always require you to exhaust private and community resources prior to approving funding. For children with private medical insurance, the Regional Center will require that you exhaust the insurance benefit for a service or receive a written denial. Note that many Regional Center consumers are also able to enroll in Medi-Cal regardless of family income. Read more about the Medi-Cal waiver here.

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Get expert tips and resources to help you prepare for your upcoming IPP meeting with this step-by-step walkthrough.

Contents


Overview

What is an IPP?

Who attends the IPP meeting?

How is an IPP developed?

When does the IPP go into effect?

How often are IPP meetings held?

What does payer of last resort mean?
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