The application process for Regional Center typically starts with a phone call to your local Regional Center, which you can locate using the state DDS website or zip code look-up tool. Your child’s medical provider may refer your child to Regional Center, but you can also self-refer if you have concerns about their development and want to ask for an evaluation.
Here, we’ll walk you through the application process, and share tips on what to expect from any follow-up assessments conducted by Regional Center.
You should have several important documents ready so that a member of the intake team can provide information about the application process. These include:
You’ll be instructed on how to apply, and after your application has been received, you’ll set up an intake appointment.
You’ll want to bring to the intake appointment all of the above documents related to your child’s development and medical records. Expect this appointment to take about an hour. The intake staff will look at your paperwork and any existing evaluations to determine whether they need to conduct their own assessment of your child to determine eligibility for Regional Center services.
The RULA manual says that if your child’s disability is documented well, they may not need a formal assessment. However, if the information in your records is not specific to the developmental disabilities that the Regional Center serves, if the records conflict with different conditions to explain the disability, or if the records do not show how substantially disabling the condition is for your child, the Regional Center may decide to schedule further assessments before determining eligibility for services.
If your child already has a diagnosis and has been evaluated recently, the Regional Center may opt to rely on existing documentation rather than perform its own evaluations for eligibility purposes. They will generally still conduct evaluations to establish recommended services and frequency of services.
If an assessment is needed, it must be completed within 60 to 120 days of your initial contact. (For early intervention services, the entire process of assessment, eligibility determination, and development of the service plan must take place within 45 days.)
Typically, the assessments will take place in your home. Depending on what concerns you have about your child’s development, there may be multiple assessments performed by various providers during the evaluation period, including a developmental assessment as well as evaluation for specific therapies like physical therapy, occupational therapy, and speech therapy.
Here’s what the RULA manual says about assessments:
Undivided parent Gabriela shares her advice about what to expect during the assessment process: “We were with Regional Center starting at 18 months of age with my daughter for early intervention. We qualified for infant development services/infant stimulation, occupational therapy, physical therapy, and speech therapy. Right before age three, they told us services would drop off and would go to the district. I requested an evaluation to see if she would qualify to stay with Regional Center as we were concerned with a lot of what was going on with her. They scheduled an evaluation prior to age three, and we met with a contracted psychologist at the Regional Center. The meeting lasted about 30 minutes. During this meeting, the psychologist tried to play different games with her and asked her various questions. My daughter was extremely anxious and shut down and hardly spoke. At the end of the meeting, I was told she was fine and that she didn’t qualify [for further Regional Center services]. She dropped off from RC services at age three.
“I knew there was something more going on with her and at the time did not realize we had a very short window to appeal the RC decision. We decided to pursue outside private evaluations. Prior to age four, I once again contacted the RC and let them know I had two evals that had [a diagnosis].
“Regional Center reviewed the evaluations and wanted us to come in for an evaluation from their team. The assessment the second time around was much more thorough and consisted of their in-house head psychologist, a developmental pediatrician, and a speech therapist. The evaluation was about an hour and a half, including a thorough parent interview along with her testing. Afterwards, they immediately said she qualified [for continued Regional Center services] and apologized for her having dropped off.
“All this is to say that I really advocate for parents to go with their gut feelings. Sometimes, the parent is the squeaky wheel, and they have to persist with getting the assistance they need.
“Another important point that I make to parents is that there is an appeal process that many aren’t aware of, but the timeline is very short. Parents also don’t realize that they can do outside evaluations later on down the line [and have their children assessed] at any age. Many parents think they only have that one window of opportunity, and that is not the case."
Ideally, the process will result in your child being determined eligible for Regional Center services. The next step is scheduling a meeting with your service coordinator to develop Individualized Program Plan (IPP) goals (or IFSP goals, if your child is under age three). You can learn more about this in What to Expect at Your First Individualized Program Plan (IPP) Meeting.
